Department : Non-Academic

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Modules : Admin

Preface : Mapping is done once in a lifetime of fee creation. Unless new fee gets introduced or there is change in COA due to statutory need mapping does not change. This has to be done by the accountant in concurrence with auditors Account mapping also is needed for salary breakups, taxes, various registers and global STUDENT ACCOUNT under which all students are registered debtors created during admission process

Scope in the current context : Account Mapping helps in accessing the information of each section’s defined in it. The information that can be accessed are the break timings, each lectures duration along with its start and end time, number of lectures taking place every day in each sections and also it takes into consideration the lectures taking place on half-days.

Description :

Before admission process starts fee structure of standards / programs get defined. Entire fee amount is bifurcated into various sub components such as admission fee, term fee, tuition fee, lab/library fee. Many of these components have varying frequency of receipts and are applicable under specific conditions. Ex: Admission fee is charged for a new admission or for transfer cases only but promotion from previous standard to next does not include these fee. Similarly lab or library fee is generally a deposit collected to be refunded later after successful completion of academic year. Hence accounting wise part of the fee is income and part liability. Similarly all advances collected for next year also become liability and needs to be used to set of bills/invoices for next year. To manage correct accounting practices Opetus allows each such entity to be mapped to an income account, liability account for advances and income account for managing separately forfeit amount or late charges collected for delay in payments beyond a stipulated date